Accommodation Schedule for the Academic Year 2024 /2025

Accommodation period: 16^th September 2024 – 30^th June 2025

Students and accepted applicants submit their applications electronically in the Halls of Residence and Refectory Information System (ISKaM):

1. the students with an active NetID (stxxxx):

• the login address https://iskam.upce.cz
• the application submission: dialogue “Accommodation” → “Accommodation requests (waiting lists)”   

2.  the accepted applicants without an assigned NetID

• the login address https://iskam.upce.cz/BNLogin.aspx
• the applicant fills in an email in the login dialogue and generates the ISKaM password (click on “Non-existent or forgotten password?”)
• the application submission: dialogue “Accommodation” → “Accommodation requests (waiting lists)”

1^st ROUND OF APPLICATIONS AND RESERVATIONS 

This round is for existing students only!

Applications:

10^th April – 1^st May - submission of applications 

2^nd May (from 15:00 pm) - results of the application status in ISKAM (successful = positively processed)

2^nd May – 26^th May - reservation deposit payment CZK 3000 (applies only to non-accommodated students; the accommodated students have it paid from their current accommodation deposit) 

Reservation (for students with successful application):

3^rd May (from 9:00 am) – 10^th May - reservation of current bed in ISKaM

3^rd May – 10^th May - reservation of current room for couples “SHE + HE” – apply by email to ubytovani@upce.cz (2x name + 2x NetID)

13^th May – 17^th May - reservation of a room for new couples “SHE + HE” – apply by email to ubytovani@upce.cz (2x name + 2x NetID + preferred pavilion / room type)

20^th May (from 9:00 am) – 30^th May - other students – reservation of any bed in ISKaM 

31^st May - application rejection to students that have failed to make a reservation of specific room/bed or failed to pay the reservation deposit.

2^nd ROUND OF APPLICATIONS AND RESERVATIONS

This round is intended for future 1^st year students only!

Applications:

1^st July – 1^st August - submission of applications 

2^nd August (from 15:00 pm) - results of the application status in ISKaM (successful = positively processed)

2^nd August - 19^th August - reservation deposit payment CZK3000

Reservation (for students with successful application):

5^th August – 9^th August - room reservation for new couples “SHE + HE” – apply by email to ubytovani@upce.cz (2x name + 2x NetID + preferred pavilion / room type) 

12^th August (from 9:00 am) – 25^th August - other students – reservation of any bed in ISKaM

26^th August - application rejection to students that have failed to make a reservation of specific bed or failed to pay the reservation deposit.

3^rd ROUND - ADDITIONAL APPLICATIONS AND RESERVATIONS 

Any additional applications must be sent by applicants from 27^th August 2024 by email to ubytovani@upce.cz.

• FHS students interested in the accommodation in the Halls of Residence within the faculty (Pardubice, Průmyslová street) apply directly to the provider, namely the Secondary Medical School, Pardubice (for more information go to http://www.szs-pardubice.cz/)

• FR students apply by email to ubytovani@upce.cz

1. The main date of check-in at the Halls of Residence:

• Monday 16^th September – Monday 23^rd September 2024
• confirmed bed reservation is valid until 23^rd September 2024
• bed reservation is a subject to a fee, which means that you will be charged for the period from 16^th September, according to the room type and irrespective of the actual date of checking in for the accommodation.

2.  Early check-in at the Halls of Residence (boarding before 16^th September):

• any earlier check-ins at the Halls of Residence are possible only by prior agreement;the exact date of boarding must be announced by email at least three days in advance (ubytovani@upce.cz )
• residence fee is charged as of the actual date of check-in.

4. Delay in arrival at the Halls of Residence (boarding after 23rd September):

• for a delay in arrival and checking-in, it is necessary to inform by email the manager of Halls of Residence (eva.machane@upce.cz), no later then 20th September at 12 noon.
• extension of reservation/delay in arrival is a subject to an additional payment of the accommodation deposit (additional payment = accommodation deposit minus reservation deposit CZK3000); the amount of the accommodation deposit see -https://www.upce.cz/en/pricelists
• if the student does not check-in for the accommodation by 15^th October - cancellation fee of CZK3000 + the entire period of the extended reservation is included in the price per bed/night. 

4. Cancellation of reservation

• reservations made by students, who fail to check-in for accommodation by 23^rd September without reasonable explanation will be cancelled and charged accordingly via the price list.

5. Check-in:

• all the check-ins take place at the central reception, pavilion C, between 8:00 am – 20:00 pm

Halls of Residence and Refectory Information System = ISKaM

ISKaM is a complex system that processes the administrative work associated with accommodation and catering services.

Each student has their ISKaM personal financial account to carry out all payments for accommodation + catering and to register all payment transactions.

Reservation deposit

• the amount of CZK 3.000,- CZK
• to make the payment, see Student´s account, payment information| University of Pardubice (upce.cz)
• payment deadline – see individual application rounds
• the Halls of Residence and Catering Service (the HRCS) recommends students increase their payment by CZK 500, which will automatically remain at the student’s account as a “free credit” for taking meals in the Refectory
• when checking in for accommodation, the reservation deposit serves as a partial payment of the accommodation deposit

Accommodation deposit

• accommodation deposit is set at 65 times the daily rate for a specific bed, see Pricelists | University of Pardubice (upce.cz)
• accommodation deposit is automatically calculated by the ISKaM system upon student’s check-in for accommodation and partially paid from the reservation deposit
• the remaining part of the accommodation deposit has to be paid by the accommodated person within 5 days after the check-in at the latest
• the HRCS returns the accommodation deposit at the end of the accommodation

Cancellation of the reservation – cancellation fees

• cancellation can only be made in writing by email to eva.machane@upce.cz
• cancellation until 12. 8. inclusive – no cancellation fees
• cancellation from 13. 8. inclusive – cancellation fee according to the price list
• the student is not obliged to pay the cancellation fee if s/he has not been admitted to a follow-up master’s or doctoral study programme and has submitted a decision on their non-admission
• any cancellation fees are paid from the reservation deposit

Information on payments for accommodation (residence fees) during the academic year

• billing of dormitory fees and services takes place on the 1^st day of the month retrospectively for the previous month, due on the 5^th day of the month
• method of payment, see Student´s account and payment information | University of Pardubice (upce.cz)

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